Position Opening at the Embassy of Japan in Belgium and the Mission of Japan to NATO (Temporary Assistant)

The Embassy of Japan in Belgium and the Mission of Japan to NATO are seeking a full-time administrative assistant for a temporary position of three months from end August 2024. The employment contract may be extended.


Job description

As a local staff member in the Administrative Section, you will assist diplomatic staff with various tasks especially related to our Mission of NATO, including:

• Communicating with construction contractors and furniture suppliers
• Assisting with concluding various contracts and investigating administrative procedures

Requirements:

• Valid work permit for Belgium.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Business-level proficiency in French and English.
• Daily conversation level proficiency in Japanese.
• Skills in French and Dutch are highly desirable.

Preferred Qualifications:

• Previous experience in a similar role.
• Knowledge of local administrative and legal procedures especially in real estate or in construction.

Salary and Working hours:

• 2,500€～3,000€ gross per month depending on experience (possibility of increase)
• Monday to Friday
• Full time (in accordance with Belgian legislation) 38h/week

Contact:
Please send your application, including a concise motivation letter, CV in English, and letter of recommendation (optional), by email (accounting@bx.mofa.go.jp), no later than Friday 12 July.

Procedure
Applicants will first be screened based on their motivation and background. Then, candidates may be invited to sit for interviews. Unsuccessful applications will not be notified individually and submitted documents will not be returned.

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