Position Opening at the Embassy

As a local staff member of the Protocol, you will be responsible for assisting in secretarial duties and internal coordination of the Embassy’s activities, particularly for the Deputy Chief of Mission, the General Affairs Team and the two Defense Attachés. In concrete, you will liaise and coordinate with external parties, including telephone calls, assist in the preparation of receptions and other events as well as help on the day of the event, perform administrative procedures and paperwork, and perform simple research tasks, as instructed by your diplomates. ・Adequate Belgian work permit 
・Adequate skills in Microsoft Office (Word, Excel, Outlook, etc.)
・Business level English and French
・Excellent people and communication skills by phone and email.
・Precision and meticulousness in paperwork and management of supplies.
・Eager to take on varied tasks. 
  As a local staff member of the JICC Team, you will be mainly responsible for the Embassy's public relations and cultural projects. In concrete, under the direction of diplomats, you will prepare letters and speeches in English and French, plan cultural events and manage public relations projects as a team, collect and examine various types of information, coordinate communications with external parties, including telephone calls and email correspondence, manage PR tools such as the Embassy’s website and SNS, do translation work (French, English, Japanese), and any other duties as required by the Embassy. ・Adequate Working Permit
・French (business level), English (business level), Japanese (preferable but not a requirement) 
・Precision and meticulousness in paperwork and management of supplies.
・Excellent knowledge of Belgian society and culture.
・Communication skills with a spirit of cooperation and flexibility.
・Adequate skills in Microsoft Office (Word、Excel、Power Point、Outlook, etc.). Knowledge of web design, web management, social network design and management is a plus.
・University degree
  ・Monthly salary 2,500 euro  –  4,000 euro (Gross salary. This is a salary guideline: experience, etc. will be considered)
・Monday to Friday. Full-time 38h/week (in accordance with Belgian legislation)
  Please send your motivation letter, CV in English, and letter of recommendation (optional) by email to accounting@bx.mofa.go.jp by Friday, January 31. When sending your application, please use the subject line “Submission of Application Documents” and make sure to clearly indicate “JICC” or “Protocol”. After screening of the applications, successful applicants will be contacted for an interview and written test. Unsuccessful applicants will not be notified.
  January 31 (Fri)　    　Application deadline
February 10 (Mon) 　  Announcement of the results of the document screening.
Mid-February　           Interview and written test at the Embassy
Late February　          Announcement of successful applicants
From March onwards　Start of employment (the starting date will be determined in accordance with your individual situation)